Job Details

Billing Specialist

A Billing Specialist oversees the billing process to ensure accuracy and timely invoicing, maintaining records and resolving billing discrepancies.

Working Model: Hybrid, 2 days a week in office - potential for all 5 days per week in office Working Hours: 7am - 3-4pm, hours flexible Interview Process: Virtual, with camera on; 1:1 round with manager, additional round with Project Managers. Equipment will need to be ordered for selected candidate.

Responsibilities:

• Collaborate with project team and understand the contract requirements and associated billing milestones and payment terms.
• Review Billing Milestones at project HOM and ensure milestones accurately transferred to PMX from project contract document.
• Maintain/Update Billing Milestone invoice issuance dates in PMX / BVC tool
• Ensure Executed Project Change Order agreements are accurately reflected in PMX.
• Verify billing information for accuracy and completeness.
• Maintain detailed records of all billing transactions. Generate reports on billing activity and account status.
• Track Customer Payments - Monitor & Report to PM & PFM Coming Due / Past Due Invoices.
• Support Bill on Time Performance by assisting PM in the collection & preparation of all required documentation to support invoicing across all project billing categories including lien waiver preparation & notarizing. (i.e. Milestone Billing, Change Order Billing,, etc.)
• Support TA Services billing by:
  • Tracking burn rate of TA Services hours by project & issue reports (Accumulated Hours vs. Base Scope Contract Hours, etc.)
  • Real time tracking of nonbillable hours and distribution of hours to NCRs

Qualifications:

• High school diploma: associate degree preferred.
• 5 years' experience in billing or accounts receivable roles.
• Proficiency in accounting software (SAP) and MS Excel.
• Strong organizational, analytical and problem-solving skills.
• Good communication and interpersonal skills
• Collaborative and team player

Shift: [] EEO: "Mindlance is an Equal Opportunity Employer and does not discriminate in employment on the basis of Minority/Gender/Disability/Religion/LGBTQI/Age/Veterans."