Job Details
Administrative Assistant 3 (AA3) Licensing - Yakima
2026-03-30 State of Washington all cities,AK
Description:
Required Qualifications:
In addition to those required qualifications, our ideal applicant will also have some or all of the following:
In addition to completing the online application, applicants must attach the following document(s) to your profile to be considered for this position:
The Department of Children, Youth, and Families (DCYF) is committed to Washington's children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.
The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.
This recruitment may be used to fill multiple vacancies.
This position requires a minimum of at least two years of driving experience and a valid driver's license.
The incumbent must successfully complete formal training courses as required by law, policy, and regional requirements within twelve months of initial appointment.
This position is included in the bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information:
Benefits eligibility for this position may be different than what's listed in the benefits tab of this recruitment announcement. For more information on employee benefits eligibility, visit:
Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214 or NGB Form 22, or other verification of military service. Please black out (redact) the Social Security Number before attaching any documents. For additional information on Veterans' Preference and guidance on how to determine if you are eligible,
If you need an accommodation throughout the application/interview process, contact . If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855) ###-#### or email . Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at 360-###-####.
2026-02594
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement Leave
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional Leave
Leave Sharing
Family and Medical Leave Act (FMLA)
Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 01-07-2026
01
SELF-ASSESSMENT OF QUALIFICATIONS: The following questions will be used to verify qualifications. Any variation in your answers verified through the review process may delay your application. You will be asked to verify your education, experience, and the information provided on your online application, including your responses. Accuracy is essential.
02
Are you a current and active employee with the Department of Children, Youth & Families (DCYF)?
03
Which of the following best describes how you meet the required qualifications for this position?
04
Briefly describe how/where you gained the experience indicated in the previous question. Your answer should be reflected in the work history section of your application. If you do not have this experience, please write "none." Answers such as "see application/resume/cover letter", will not be accepted.
05
Which of the following best describes your experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work?
06
For the above question, please briefly describe below which area of experience you have. (ie. office clerical, secretary, bookkeeping, accounting, administrative experience). If no experience, write N/A.
07
Which of the following best describes your highest level of education?
08
Which one of the following best describes your highest level of proficiency in computer applications and systems such as Famlink or WA CAP Binti?
09
Which of the following best describes your years of professional work experience scheduling/ arranging travel reservations (lodging, airfare, and/or transportation arrangements) for others?
10
Choose one answer below that best describes your experience maintaining unit vehicles: scheduling maintenance, driving vehicles to and from service dealership, obtaining monthly mileage, managing and maintaining checkout calendar for all unit workers.
11
Do you have experience supervising office support staff, interviewing and recommending the selection of applicants, and conducting training?
12
Which of the following best describes your experience drafting and composing business letters and correspondence?
13
Please confirm the answer that best describes your experience processing requests for disclosure of records and requests for discovery?
14
Do you have a minimum of two years of driving experience and a valid driver's license?
15
If claiming veteran's preference in obtaining state employment, have you attached a redacted DD214, NGB22 or other signed document validating service type and discharge?
16
How did you hear about this career opportunity (select all that apply)?
Required Question
Salary: $3,925.00 - $5,271.00 Monthly
Location : Yakima County - Other, WA
Job Type: Full Time - Permanent
Remote Employment: Flexible/Hybrid
Job Number: 2026-02594
Department: Dept of Children, Youth, and Families
Division: Licensing
Opening Date: 03/27/2026
Closing Date: 4/3/2026 11:59 PM Pacific
Salary Information: The high end of the salary range, Step M is typically a longevity step
Description
Our vision is to ensure that "Washington state's children and youth grow up safe and health-thriving physically, emotionally, and academically, nurtured by family and community."
Job Title: Administrative Assistant 3 (AA3) - Licensing/FosterCare.
Location: Yakima, WA - Regions 1 & 2. This is a full-time/hybrid position. Work duties will be performed in an office setting. Travel to and from offices within the community, as well as travel for in-person meetings and training, may be required.
Closes: 04/03/2026
Salary: $3,925 - $5,271 Monthly
The Department of Children, Youth, and Families (DCYF) is seeking an Administrative Assistant 3 (AA3) to join our amazing Licensing Division team in Regions 1 and 2. If you are an organized office professional with a keen eye for attention to detail, apply today!
Click here to learn more about
The Opportunity:
Within DCYF, this position provides higher-level administrative duties for the purpose of facilitating the Area Administrator's (AA) own work and relieving the AA of day-to-day clerical detail. The AA3 applies knowledge of the supervisor's work commitments, including the status of projects and the nature of contacts. This position has the responsibility of providing administrative and clerical support for the Licensing Division (LD) in Regions 1 and 2. This position assists in various aspects of establishing office systems, protocols, and procedures, as well as ensuring coordination with partner agencies within the building regarding building issues and office needs. This position assists the Foster Care Licensing team by communicating with people inquiring about becoming licensed as general foster parents through a foster parent email. This position enters data into the computer databases and assists others in creating a SAW account and a computer account they can use to get their foster care license. This position supervises one Administrative Assistant 1 (AA1) position.
Some of what you will do:
- Coordinates office operations; makes travel arrangements, screens, prioritizes, and distributes mail; screens phone calls and visitors; coordinates meeting dates/facilities; composes and/or keyboards letters, acknowledgements, and notifications.
- Assists in devising unit standards/procedures regarding tasks such as budgeting, purchasing, and compliance with policies for licensing.
- Interprets and applies administrative polices to the work of the unit.
- Maintains FamLink & WA CAP Binti system, updating information for Licensing Division.
- Creates and documents renewals, amended and modified licenses, and provider files to ensure quality of practice and consistency of provider management statewide.
- Counsels staff on procedures and updates in using FamLink and WA CAP Binti.
- Submits background checks and interpreter requests.
- Provides back-up of duties and support to other administrative support staff.
- Processes closed/inactive files for the record retention tracking system for archiving.
- Processes requests for disclosure of records and requests for discovery.
- Monitors expenditures, office space management, equipment purchases, personnel administration, records management, and report preparation.
- Supervises office support staff, interviews and recommends selection of applicants, and conducts training.
- Assigns, schedules, and manages the work of Secretary Seniors.
- Evaluates, recommends disciplines, sets expectations, instructs, coaches, and identifies training needs.
- Performs various higher-level administrative duties and support services for the Area Administrator and Licensing Assessment Supervisors.
- Communicates with the Area Administrator's staff regarding significant issues, program needs, troubleshoots issues, and fixes or determines outcomes.
- Supports managers and staff in assisting with computer and database functions.
- Responds to complaints, telephone calls, and inquiries.
- Independently creates, designs, and composes correspondence, forms, reports, and templates.
- Disseminates materials and reports to staff.
- Coordinates and maintains unit vehicles; schedules maintenance, drives vehicles to and from service dealership, obtains monthly mileage, manages and maintains checkout calendar for all unit workers.
Required Qualifications:
- High school graduation or GED AND Three (3) years of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
- Equivalent combination of education and experience totaling three years of office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
- The ability to take action to learn and grow.
- The ability to take action to meet the needs of others.
In addition to those required qualifications, our ideal applicant will also have some or all of the following:
- Able to work independently and prioritize workload.
- Demonstrated ability to maintain confidentiality.
- Ability to employ precision and attention to detail when entering data, noticing errors and/or minor differences in values that may be easy to overlook.
- Recognizes when results look wrong and understands how to correct the error(s).
- Consistently produce work within precise limits or standards of accuracy.
- Demonstrated intermediate/advanced levels of computer literacy, including the ability to perform intermediate/advanced tasks in various computer programs including Microsoft Word, Excel, Outlook, and FamLink database.
- Ability to work cooperatively with diverse populations.
- Must be able to effectively, clearly, and concisely communicate verbally and in writing with management, peers, clients, and the public as required to carry out the assigned duties of the position.
In addition to completing the online application, applicants must attach the following document(s) to your profile to be considered for this position:
- Cover Letter
- Resume (current/updated)
The Department of Children, Youth, and Families (DCYF) is committed to Washington's children and youth growing up safe, healthy, and thriving. We invite all candidates to join us in our mission to create a diverse and equitable workplace that reflects the communities we serve. If you are excited about this role but you believe that your education and/or experience might not align perfectly with every qualification in the job posting, we encourage you to apply anyway.
The Department of Children, Youth, and Families (DCYF) is an equal opportunity employer and does not discriminate on the basis of age, sex, marital status, sexual orientation, race, creed, color, national origin, honorably discharged veteran or military status, or the presence of any sensory, mental, or physical disability or the use of a trained service animal by a person with a disability.
This recruitment may be used to fill multiple vacancies.
This position requires a minimum of at least two years of driving experience and a valid driver's license.
The incumbent must successfully complete formal training courses as required by law, policy, and regional requirements within twelve months of initial appointment.
This position is included in the bargaining unit represented by the Washington Federation of State Employees (WFSE). For more information:
Benefits eligibility for this position may be different than what's listed in the benefits tab of this recruitment announcement. For more information on employee benefits eligibility, visit:
Applicants who meet the minimum qualifications and wish to claim Veteran's Preference MUST attach a copy of their DD214 or NGB Form 22, or other verification of military service. Please black out (redact) the Social Security Number before attaching any documents. For additional information on Veterans' Preference and guidance on how to determine if you are eligible,
If you need an accommodation throughout the application/interview process, contact . If you're experiencing technical difficulties creating, accessing or completing your application, call NEOGOV toll-free at (855) ###-#### or email . Persons needing accommodation in the application process or this announcement in an alternative format may call the Telecommunications Device for the Deaf (TDD) at 360-###-####.
2026-02594
More than Just a Paycheck!
Employee benefits are not just about the kind of services you get, they are also about how much you may have to pay out of pocket. Washington State offers one of the most competitive benefits packages in the nation.
We understand that your life revolves around more than just your career. Like everyone, your first priority is ensuring that you and your family will maintain health and financial security. That's why choice is a key component of our benefits package. We have a selection of health and retirement plans, paid leave, staff training and other compensation benefits that you can mix and match to meet your current and future needs.
Read about our benefits:
The following information describes typical benefits available for full-time employees who are expected to work more than six months. Actual benefits may vary by appointment type or be prorated for other than full-time work (e.g. part-time); view the job posting for benefits details for job types other than full-time.
Note: If the position offers benefits which differ from the following, the job posting should include the specific benefits.
Insurance Benefits
Employees and their families are covered by medical (including vision), dental and basic life insurance. There are multiple medical plans with affordable monthly premiums that offer coverage throughout the state.
Staff are eligible to enroll each year in a medical flexible spending account which enables them to use tax-deferred dollars toward their health care expenses. Employees are also covered by basic life and long-term disability insurance, with the option to purchase additional coverage amounts.
To view premium rates, coverage choice in your area and how to enroll, please visit the Public Employees Benefits Board (PEBB) website. The Washington Wellness program from the Health Care Authority works with PEBB to support our workplace wellness programs.
Dependent care assistance allows the employee to save pre-tax dollars for a child or elder care expenses.
Other insurance coverage for auto, boat, home, and renter insurance is available through payroll deduction.
The Washington State Employee Assistance Program promotes the health and well-being of employees.
Retirement and Deferred Compensation
State Employees are members of the Washington Public Employees' Retirement System (PERS). New employees have the option of two employer contributed retirement programs. For additional information, check out the Department of Retirement Systems' web site.
Employees also have the ability to participate in the Deferred Compensation Program (DCP). This is a supplemental retirement savings program (similar to an IRA) that allows you control over the amount of pre-tax salary dollars you defer as well as the flexibility to choose between multiple investment options.
Social Security
All state employees are covered by the federal Social Security and Medicare systems. The state and the employee pay an equal amount into the system.
Public Service Loan Forgiveness
If you are employed by a government or not-for-profit organization, and meet the qualifying criteria, you may be eligible to receive student loan forgiveness under the Public Service Loan Forgiveness Program.
Holidays
Full-time and part-time employees are entitled to paid holidays and one paid personal holiday per calendar year.
Note: Employees who are members of certain Unions may be entitled to additional personal leave day(s), please refer to position specific Collective Bargaining Agreements for more information.
Full-time employees who work full monthly schedules qualify for holiday compensation if they are employed before the holiday and are in pay status for at least 80 nonovertime hours during the month of the holiday; or for the entire work shift preceding the holiday.
Part-time employees who are in pay status during the month of the holiday qualify for the holiday on a pro-rata basis. Compensation for holidays (including personal holiday) will be proportionate to the number of hours in pay status in the month to that required for full-time employment, excluding all holiday hours. Pay status includes hours worked and time on paid leave.
Sick Leave
Full-time employees earn eight hours of sick leave per month. Overtime eligible employees who are in pay status for less than 80 hours per month, earn a monthly proportionate to the number of hours in pay status, in the month to that required for full-time employment. Overtime exempt employees who are in pay status for less than 80 hours per month do not earn a monthly accrual of sick leave.
Sick leave accruals for part-time employees will be proportionate to the number of hours in pay status, in the month to that required for full-time employment. Pay status includes hours worked, time on paid leave and paid holiday.
Vacation (Annual Leave)
Full-time employees accrue vacation leave at the rates specified in (1) or the applicable collective bargaining agreement (CBA). Full-time employees who are in pay status for less than 80 nonovertime hours in a month do not earn a monthly accrual of vacation leave.
Part-time employees accrue vacation leave hours in accordance with (1) or the applicable collective bargaining agreement (CBA) on a pro rata basis. Vacation leave accrual will be proportionate to the number of hours in pay status, in the month to that required for full-time employment.
Pay status includes hours worked, time on paid leave and paid holiday.
As provided in , an employer may authorize a lump-sum accrual of vacation leave or accelerate the vacation leave accrual rate to support the recruitment and/or retention of a candidate or employee for a Washington Management Service position. Vacation leave accrual rates may only be accelerated using the rates established WAC 357-31-165.
Note: Most agencies follow the civil service rules covering leave and holidays for exempt employees even though there is no requirement for them to do so. However, agencies are required to adhere to the applicable RCWs pertaining holidays and leave.
Military Leave
Washington State supports members of the armed forces with 21 days paid military leave per year.
Bereavement Leave
Most employees whose family member or household member dies, or for loss of pregnancy, are entitled to five (5) days of paid bereavement leave. In addition, the employer may approve other available leave types for the purpose of bereavement leave.
Additional Leave
Leave Sharing
Family and Medical Leave Act (FMLA)
Leave Without Pay
Please visit the State HR Website for more detailed information regarding benefits.
Updated 01-07-2026
01
SELF-ASSESSMENT OF QUALIFICATIONS: The following questions will be used to verify qualifications. Any variation in your answers verified through the review process may delay your application. You will be asked to verify your education, experience, and the information provided on your online application, including your responses. Accuracy is essential.
- I have read and certify I understand the statement above.
02
Are you a current and active employee with the Department of Children, Youth & Families (DCYF)?
- Yes, I am a current permanent DCYF employee.
- Yes, I am a current DCYF employee, but not permanent.
- No, I am not a DCYF employee.
03
Which of the following best describes how you meet the required qualifications for this position?
- I have a High school diploma or GED AND Three (3) years (or more) of progressively responsible experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
- I have a combination of education and experience totaling three years (or more) of office/clerical, secretarial, bookkeeping, accounting, or general administrative work.
- I am a current AA1 with DCYF.
- I am a current AA2 with DCYF.
- I have none of the above.
04
Briefly describe how/where you gained the experience indicated in the previous question. Your answer should be reflected in the work history section of your application. If you do not have this experience, please write "none." Answers such as "see application/resume/cover letter", will not be accepted.
05
Which of the following best describes your experience in office/clerical, secretarial, bookkeeping, accounting, or general administrative work?
- I have one (1) to two (2) years of this experience.
- I have two (2) to three (3) years of this experience.
- I have three (3) to four (4) years of this experience.
- I have four (4) to five (5) years of this experience.
- I have five (5) to (7) years of this experience.
- I have (7) to (9) years of this experience.
- I have (10) years or more.
- I have (15) years or more.
- I have (20) years or more.
- I do not have this experience.
06
For the above question, please briefly describe below which area of experience you have. (ie. office clerical, secretary, bookkeeping, accounting, administrative experience). If no experience, write N/A.
07
Which of the following best describes your highest level of education?
- High School Diploma or GED.
- Associates Degree.
- Bachelors Degree.
- Masters Degree.
- Doctorate
- None of the above.
08
Which one of the following best describes your highest level of proficiency in computer applications and systems such as Famlink or WA CAP Binti?
- Beginner
- Developing
- Advanced
- Expert
- None of the above but willing to learn.
09
Which of the following best describes your years of professional work experience scheduling/ arranging travel reservations (lodging, airfare, and/or transportation arrangements) for others?
- I have one (1) year or less of this experience.
- I have one (1) to two (2) years of this experience.
- I have two (2) to three (3) years of this experience.
- I have three (3) to four (4) years of this experience.
- I have five (5) years or more of this experience.
- I have none of this experience but willing to learn.
10
Choose one answer below that best describes your experience maintaining unit vehicles: scheduling maintenance, driving vehicles to and from service dealership, obtaining monthly mileage, managing and maintaining checkout calendar for all unit workers.
- I have one (1) to two (2) years of this experience.
- I have two (2) to three (3) years of this experience.
- I have three (3) to four (4) years of this experience.
- I have four (4) to five (5) years of this experience.
- I have more than five (5) years of this experience.
- I do not have this experience.
11
Do you have experience supervising office support staff, interviewing and recommending the selection of applicants, and conducting training?
- Yes
- No
12
Which of the following best describes your experience drafting and composing business letters and correspondence?
- I have one (1) year or less of this experience.
- I have one (1) to two (2) years of this experience.
- I have two (2) to three (3) years of this experience.
- I have three (3) to four (4) years of this experience.
- I have five (5) years or more of this experience.
- I do not have this experience.
13
Please confirm the answer that best describes your experience processing requests for disclosure of records and requests for discovery?
- Less than 1 year of relevant experience.
- 1-2 years of relevant experience.
- 2-3 years of relevant experience.
- 3-4 years of relevant experience.
- 4-5 years of relevant experience.
- 5-6 years of relevant experience.
- 6-7 years of relevant experience.
- 7-8 years of relevant experience.
- 8-9 years of relevant experience.
- 9-10 years of relevant experience.
- 10 or more years of relevant experience.
- 20 years or more.
- I do not have this experience.
14
Do you have a minimum of two years of driving experience and a valid driver's license?
- Yes
- No
15
If claiming veteran's preference in obtaining state employment, have you attached a redacted DD214, NGB22 or other signed document validating service type and discharge?
- Yes
- No
- Does not apply
16
How did you hear about this career opportunity (select all that apply)?
- Washington State's career website: www.careers.wa.gov
- Washington State Work Source office or website (Go2WorkSource.com)
- Washington State employee
- DCYF
- DCYF Recruiter
- College/university career fair or website
- Diversity network meeting/event
- Online job boards
- Work of Honor
- Other
Required Question