Job Details

Administrative Assistant I (Part-Time)

TxDOT is looking for a Part Time Administrative Assistant I for our Reception Desk in the Abilene District Office. If you are looking to build a career, you have come to the right place!

At TxDOT we strive to achieve a work-life balance and recognize the importance of your career as well as your home life. We offer a wide array of programs and activities including compressed work schedules, wellness leave incentive, career development programs, tuition assistance and many other benefits.

Position Information:

Minimum Salary: $17,719.00

Maximum Salary: $26,194.00

Pay Basis: Yearly

FLSA Status: Nonexempt

Work Locations: Abilene District Headquarters, 4250 North Clack, Abilene, 79601

Travel: Yes, 25% of the time

Shift: Day Job

Shift Details: 40

Location Flexibility: Onsite

Benefits and Perks:

At TxDOT, we value work-life balance and are committed to providing our employees with a comprehensive range of benefits and programs, including:

• Retirement Plans
• Alternative and/or Flexible Work Schedules
• Paid Leave and Holidays
• Health Premiums paid at 100% for Full-Time Employees
• On-the-Job Training
• Tuition Assistance Program
• Holistic Wellness Program with Leave Incentives
• Career Development and Advancement Opportunities
• Family-Friendly Policies and Programs

In 2024, TxDOT was recognized as a Best Place for Working Parents, and many of our offices statewide are also designated as Texas Mother-Friendly Worksites. These recognitions reflect our dedication to supporting families and promoting a healthy work-life balance.

For a complete list of our total compensation package please visit our website at: Total Compensation Package

To view benefits available to all State of Texas employees visit: Benefits at a Glance | ERS (texas.gov)

Position Description:

Performs administrative office support-related work for department staff and/or the general public. Work requires contact with middle and high-level managers. Employees at this level perform work independently on assignments; however, all unusual issues are referred to the supervisor.

Essential Duties:

Answers the telephone, evaluates requests, answers questions, routes messages, and/or serves as receptionist or front desk assistant.

Conducts annual physical inventory; verifies inventory findings, reconciles and enters adjustments in computer system as needed.

Edits correspondence, reports, forms, and documents for proper format, spelling, grammar, punctuation, typographical errors, syntax, style, sentence structure, content, and clarity.

Maintains and updates office files/records/logs and suspense systems and a wide variety of automated systems in support of personnel, finance, budgeting, inventory, contracts, purchasing, and travel information.

Enters and retrieves data on a computer.

Research and compiles information for reports or inquiries.

Runs queries and reports in a variety of applications/systems.

Processes receipts and invoices for payment.

Creates requisitions, blanket purchase orders, and enters receipts in PeopleSoft in support of the division or district.

Performs other job responsibilities as assigned.

Minimum Qualifications:

Education: High School Grad or Equivalent in general education.

Experience: No experience required. (Experience can be satisfied by full time or prorated part time equivalent).

Licenses and Certifications: Valid driver's license. This position requires driving a state vehicle.

Competencies:

Automated record-keeping methods

Applicable computer systems and applications

Inventory/stock control procedures

Maintaining effective working relationships with others

Administrative support practices and procedures to include writing, editing and report writing techniques, recording meeting notes, record keeping and records management

Communicating technical information effectively

Using computers, applicable programs, applications, and systems

Maintaining a safe and effective working relationship with others

Follow verbal and written instructions

Protects sensitive and confidential information

Physical Requirements and Working Conditions:

Sedentary work: Lift up to 10 lbs. at a time and occasionally carry files/small tools

Sitting - prolonged periods of time

Repetitive Motion-substantial movements of the wrists, hands, and/or fingers

Close Visual Acuity-work includes data/figures; view a computer screen; extensive reading

Conditions of Employment:

Please read the Standard Conditions of Employment (TxDOT) for all positions.