Job Details

• Job: Office Manager/Accounting Clerk - Construction
• Compensation: $25.00/hour (DOE)
• Location: Houston, TX 77042
• Schedule: M-TH 7AM-5PM Fri 7AM-12PM
• Temp to Hire

Role Objective
To manage daily office operations, ensuring that all project costs are accurately tracked and that the company remains in good financial and regulatory standing.
Key Responsibilities
1. Project & Cost Accounting

• Job Costing: Track expenses against specific projects. Run reports for job cost analysis and interpretation.
• A/P: Input all vendor invoices and credit card receipts managing job costing and proper cost codes.
• Manage all aspects of A/R for short receivable cycle.
• Payroll: Process weekly payroll hours for field crews, including burdened labor rates and prevailing wage if applicable.
• Financial Reporting: Prepare monthly P&L statements, balance sheets, and cash flow forecasts.

2. Office & Compliance Management

• Insurance & Licensing: Maintain up-to-date COIs and ensure all business licenses and permits are active.
• HR Support: Manage new hire onboarding and benefits administration.
• Vendor Relations: Maintain the database of suppliers and subcontractors, ensuring all W-9s are on file.

3. Systems & Administrative Support

• Software Management: Utilize accounting software and coordinate with project management tools.
• Document Control: Organize and archive project contracts, bids, and close-out documents.

Key Specialized Responsibilities

• Prevailing Wage & Certified Payroll: Ensure all field staff are paid according to government-mandated paygrades (Davis-Bacon).

• Compliance Reporting: Prepare and submit certified payroll reports (Form WH-347) and EEO compliance documents to government agencies.
• AIA Progress Billing: Handle G702/G703 billing formats for government, municipal, and commercial contracts.
• Lien Waiver Management: Process and track lien waivers for customers.

Compensation / Pay Rate (Up to): $25.00 - $25.00 Per Hour