Job Details

Accounts Receivable Clerk

We are seeking a detail-oriented Accounts Receivable Clerk to support customer invoicing, cash application, and reconciliation activities. This role works closely with operations and project management to ensure accurate billing, timely collections, and compliance with customer and state requirements. Industry experience in Oil & Gas or Transportation is highly preferred.

Key Preferences

Oil & Gas or Transportation industry experience preferred

Microsoft Dynamics 365 / Business Central experience preferred

Duties & Responsibilities

Collaborate with operations and project management to ensure accurate and complete customer invoicing information

Perform weekly customer invoicing across all customers and service lines, including supporting documentation

Submit invoices through customer portals as required and follow up regularly on invoice status

Maintain constant internal and external communication regarding invoice status

Review weekly bank activity and reconcile transactions to the cash sub-ledger for AR and AP entries

Record cash entries for auto-debits and ACH payments not processed through Accounts Payable

Investigate and resolve invoicing discrepancies

Assist with general ledger account reconciliations

Understand and support project reporting and coding structures

Calculate monthly sales tax by state, remit payments timely, and record payments in the bank module

Assist with ensuring timely state filings in all applicable states

Cross-train and serve as backup for the Accounts Payable Clerk as needed

Assist with year-end audit support, tax preparation, and external reporting requests

Perform additional duties as assigned

Qualifications

U.S. Military Veteran, National Guard/Reserve member, or Military Spouse preferred

Bachelor's degree in Accounting or Finance

35 years of accounting or invoicing experience

Intermediate proficiency in Microsoft Excel

Strong preference for Microsoft Dynamics 365 Business Central experience

Ability to work independently and multitask in a fast-paced, detail-oriented environment

Demonstrated leadership qualities

Strong organizational skills with the ability to manage multiple priorities

Strong analytical and data analysis skills

Excellent written and verbal communication skills with adaptability

Strong decision-making and problem-solving abilities

Working knowledge of Microsoft Office Suite