Job Details

Senior Administrative Assistant

We are looking for a dedicated and resourceful Senior Administrative Assistant to join our team in Houston, Texas. In this role, you will provide high-level administrative support, coordinate events, and contribute to organizational success with your problem-solving skills and attention to detail. This is a contract-to-permanent position that requires flexibility to accommodate varying schedules, including occasional early mornings and evening calls.

Responsibilities:

• Organize and manage event logistics, including negotiating hotel contracts and coordinating third-party vendors.
• Schedule meetings and maintain accurate calendar management to ensure effective time utilization.
• Create and analyze surveys and polls to gather insights and feedback.
• Arrange travel plans and prepare detailed expense reports for tracking and reimbursement.
• Collaborate with team members to address challenges and ensure smooth operations.
• Provide administrative support to the Director of Administration and other leadership personnel.
• Oversee conference call setups and ensure seamless communication during virtual meetings.
• Develop and maintain documentation related to events and administrative processes.
• Assist in handling import-export documents for organizational activities.
• Adapt working hours to accommodate meetings and calls as needed.

Requirements:

• Minimum of 3-5 years of experience in administrative roles, including event coordination.
• Proficiency in Microsoft Excel and other office software tools.
• Strong organizational skills with the ability to manage multiple priorities effectively.
• Experience in travel arrangements and expense tracking.
• Excellent communication skills, both written and verbal.
• Ability to work collaboratively within a team and independently as required.
• Flexibility to work early mornings and evening hours when necessary.
• Detail-oriented with a proactive approach to problem-solving.