Job Details

HKA is a global leader in risk mitigation, dispute resolution, and expert witness services. We tackle complex challenges with our multi-disciplinary expertise.

As trusted consultants and advisors, we deliver solutions in uncertain and disputed situations, ensuring the best outcomes for clients worldwide. Our experts have testified globally on major cases spanning across a wide range of industries and sectors.

As part of the HKA team you can expect:

• A strong collaborative culture with a mutual pursuit of your success alongside the success of our teams.
• The opportunity to solve problems creatively, contribute to our innovative direction, and be valued as an individual
• The ability to leverage HKA's strong network and presence in various industries and reputation for exceptional expert witnesses to accelerate career development and connections.

The Opportunity:

The Business Support Administrator is a key member of the Houston office, balancing two core functions: providing dedicated executive support to a select group of Partners and ensuring smooth, professional day-to-day office operations. This role is ideal for someone with steady, relevant administrative experience-preferably in a professional services environment-who delivers exceptional service, communicates with polish, and thrives in a role that's more dynamic and engaging than a standard 9-to-5.

You'll bring sharp attention to detail, strong critical thinking, and a friendly, reliable presence, working seamlessly with colleagues, clients, vendors, and visitors while keeping the office running at a high standard.

This is an on-site role supporting the Houston Office daily. It is a full-time, hourly opportunity with full benefits and overtime pay.
Responsibilities:
Executive Administration

Provide high-quality administrative support to a designated group of Partners, including:

• Managing calendars and coordinating meetings
• Handling time and expense entry
• Arranging complex business travel
• Supporting projects through document preparation, binder organization, scanning/printing, and related tasks
• Preparing engagement letters and completing required forms for conflict checks and engagement setup
• Assisting with general Partner support and ad-hoc administrative requests

Office Administration

Serve as the point person for daily office operations, ensuring a professional and welcoming environment:

• Maintaining a polished office appearance, including kitchen, conference rooms, and shared spaces
• Coordinating shipping and receiving (FedEx, UPS, USPS)
• Supporting office meetings and events, including scheduling logistics and ordering catering
• Assisting with local employee events and client hospitality
• Ordering, organizing, and replenishing office supplies
• Liaising with building management and local vendors for maintenance and services
• Managing off-site storage
• Greeting and managing visitors
• Assisting with local recruiting coordination and new-hire onboarding
• Partnering with colleagues on invoicing, CRM updates, and other system-based tasks
• Providing administrative support to Houston team members and other offices when needed

Skills and Experience:

• 3+ years of comprehensive Administrative experience supporting senior leaders and managing daily office operations.
• Confident with Microsoft Office, especially Outlook scheduling, Word formatting, Excel updates, and polished PowerPoint prep.
• Professional, service-oriented communicator who represents the office well with Partners, clients, vendors, and colleagues.
• Strong multitasker who can handle competing priorities from multiple supervisors without dropping details.
• Proactive problem-solver who anticipates needs, resolves issues quickly, and keeps things running smoothly.
• Reliable team contributor who works seamlessly with administrative colleagues across offices.
• Organized and process-minded, comfortable owning systems, routines, and detailed follow-through.
• Able to work on-site daily, with occasional overtime and off-hours tasks
• Ability to lift up to 30 lbs safely.

What we offer:

At HKA we recognize that our people are critical to our ongoing success. Our priority is to provide an inclusive and collaborative culture aimed at providing the best opportunities for our people to thrive and develop in their chosen career path.

Our Global Recruitment team is committed to providing an authentic candidate experience for all those who take the time to apply to HKA. We are committed to providing an efficient and insightful recruitment process giving candidates a true reflection of life at HKA.

Fairness and Equality at HKA:

HKA works hard to provide a welcoming environment for all of our employees. We are committed as a business on the continued improvement of our fairness and equality strategy. Please visit our careers page for further information or feel free to ask our recruitment team for further information.

All HKA employment decisions shall be made in accordance with controlling laws and based on merit.

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Department Business Support Locations Houston, TX Employment type Full-time