Job Details

Assistant Director, Alumni Affairs

Baylor College of Medicine, renowned for its world-class education of healthcare providers and scientists, boasts a global alumni network exceeding 28,000 individuals. The Alumni Affairs team is dedicated to enhancing alumni engagement and fostering strategic relationships that cultivate enduring philanthropic support for the institution. The Assistant Director of Alumni Affairs will play a pivotal role in executing the strategic engagement plan aimed at elevating alumni and student involvement. This position reports directly to the Senior Director of Alumni Affairs.

Internal title: Development Associate; working title: Assistant Director, Alumni Affairs

Job Duties

• Assists in shaping the overall annual plan and strategy for Alumni Affairs.
• Assists in developing, project managing and implementing alumni and student engagement programs and campus-wide activities to strengthen collaboration among alumni, students, residents and trainees.
• Partners with the Special Programs team to plan and execute major alumni engagement events, such as Reunion and regional receptions, overseeing vendor sourcing, negotiations, logistics, follow-up, and overall event operations with accuracy and attention to detail.
• Collaborates with the Philanthropic Communications and Creative Services teams to carryout key communication strategies related to alumni events and programs.
• Partners with the Data team to track and analyze alumni data in our constituent database (BBCRM) and inform strategies that enhance engagement and increase philanthropic support.
• Serves as site manager for the alumni and student online community, BCM Alumni Connect.
• Contributes to the identification and cultivation of alumni prospects, documenting donor-related activities in our constituent database (BBCRM).
• Represents the Alumni Affairs team at alumni executive committee meetings and key events.
• Builds meaningful relationships with internal and external stakeholders that lead to philanthropic support.
• Effectively communicates the mission and programs of the Alumni Affairs Office.
• Works nights and weekends as needed for various meetings and events.
• Reflects the values of Baylor College of Medicine at all times, with particular emphasis on teamwork, collaboration, integrity, and honesty.
• Performs other job-related duties as required.

Minimum Qualifications

• Bachelor's degree.
• Two years of relevant experience.

Preferred Qualifications

• Bachelor's degree in Public Relations, Business, Communications or other related field.
• Technical proficiency and knowledge (i.e. Word, Excel, PowerPoint, Blackbaud CRM, Almabase, Microsoft Teams, Microsoft Planner).
• Strong project management and organizational skills with the ability to manage multiple projects simultaneously, ensuring deadlines are met and deliverables are completed with accuracy and accountability.
• Excellent communication skills, both verbal and written.