Job Details

Benefits

• Company parties
• Employee discounts
• Paid time off

Position

Accounting Specialist

Department

Admin / Finance

Reports to

General Manager

Position Summary

Perform the duties related to the booking of all aspects of accounting for the organization. Maintain and provide financial data and information about organizational activities that assist management.

Essential Duties and Responsibilities

• Responsible for general accounting practices including journal entries, general ledger account reconciliation and bank account reconciliations.
• Responsible for disbursements activities ensuring the accurate and timely processing of accounts payable, purchase orders, petty cash, employee expense reports, cash control, credit card purchases, bank deposits and remote deposits.
• Responsible for activities of credit card payable account reconciliation and credit card revenue account reconciliation.
• Responsible for ensuring accounts receivable activities are accurate and timely. Management of Accounts Receivable aging components including billings, cash receipts application, etc.
• Provide payroll timesheets and other data needed for outside Payroll Processing Company to prepare paychecks.
• Respond to the General Manager as assigned with accurate and timely work to facilitate his/her financial needs.
• Order all Supplies and product for various departments as needed.
• Ensure breakroom supplies are replenished and breakroom is clean.
• Answer incoming calls and transfer as appropriate.
• Greet incoming visitors arriving at the office.
• Communicate with co-workers and management, in a courteous and professional manner.
• Effectively communicate and present any critical financial matters to the General Manager.
• Assist the General Manager with creating, preparing and maintaining Policy and Procedure Guidelines.
• Ensure compliance with all AMF?Tx personnel policies and procedures involving accounting practices.
• Participate in a wide variety of special projects and compile special reports.
• Prepare, (if necessary), and facilitate all required Tax Filings in a timely and accurate manner. (1099s)
• Work with outside Auditors to assure the accurate and timely completion of all corporate income tax returns taking full advantage of all favorable tax codes.
• Assist in the coordination of the annual audit process, pulling required data/reports and liaison with external auditors and the finance committee as needed, assist in reviewing any changes necessary.
• Other duties as assigned

Competencies

Problem Solving - Identifies and resolves problems in a timely manner; gathers and analyzes information skillfully; develops alternative solutions; works well in-group problem solving situations; uses reason even when dealing with emotional topics.

Communications - Expresses ideas and thoughts verbally; expresses ideas and thoughts in written form; exhibits good listening and comprehension; keeps others adequately informed; selects and uses appropriate communication methods.

Managing Customer Focus - Promotes customer focus; establishes customer service standards; provides training in customer service delivery; monitors customer satisfaction; develops new approaches to meeting customer needs.

Managing People - Includes staff in planning, decision-making, facilitating and process improvement; takes responsibility for subordinates' activities; makes self-available to staff; provides regular process and performance feedback; solicits and applies customer feedback (internal and external); fosters quality focus in others; improves processes, products and services.; continually works to improve supervisory skills.

Achievement Focus - Sets and achieves challenging goals; demonstrates persistence and overcomes obstacles; measures self against standard of excellence; recognizes and acts on opportunities; takes calculated risks to accomplish goals.

Planning/Organizing - Prioritizes and plans work activities; uses time efficiently; plans for additional resources; sets goals and objectives; organizes or schedules other people and their tasks; develops realistic action plans.

Knowledge and Skills Required

• Strong general ledger, accounts payable, accounts receivable, payroll, income tax and banking working knowledge.
• Strong reconciliation skills.
• Attention to detail.

Computer Equipment and Software Requirements

• Spreadsheet package (Excel)
• QuickBooks Online
• Latest computer technology -- working connection with all of company's programs, systems and networks.

Education and Experience Required

• Bachelor's degree in Accounting or Finance. (preferred)
• High School Diploma required.
• Must have 2 years of accounting practices, AR/AP experience.

The above job description is not intended to be an all-inclusive list of duties and standards of the position. Incumbents will follow any other instructions, and perform any other related duties, as assigned by their supervisor.