Job Details

Administrative Support

Location: Fully remote with limitations. This person must reside in the Columbus, OH Area

Responsibilities:

• Provide day-to-day administrative support to the Owner, Principals, and technical staff.
• Manage calendars, schedule meetings, and coordinate with clients and subconsultants.
• Answer and route phone calls and emails professionally.
• Maintain organized digital and physical filing systems.
• Assist with the preparation of proposals, qualifications packages, and project documentation.
• Track submittal deadlines and assist with agency submissions.
• Format reports, letters, meeting minutes, and project correspondence.
• Maintain project records and assist with document control.
• Assist with invoicing, expense tracking, and basic bookkeeping coordination.
• Track project contracts, insurance certificates, and compliance documentation.
• Support timesheet tracking and payroll coordination, as applicable.
• Assist with vendor coordination and office purchasing.
• Coordinate travel arrangements and onboarding of new employees and consultants.
• Assist with internal process improvement and workflow organization.
• Maintain confidentiality of sensitive business and personnel information.

Additional Skills & Qualifications:

• High school diploma required; associate's or bachelor's degree preferred.
• 2+ years of administrative or office support experience in professional services.
• Excellent written and verbal communication skills.
• High attention to detail and strong organizational abilities.
• Ability to manage multiple priorities and meet deadlines independently.
• Professional demeanor and strong interpersonal skills.
• Proficiency in Microsoft Office (Word, Excel, Outlook).
• Comfortable with PDF software, document formatting, and file management.
• Experience with invoicing or accounting software is a plus.
• Familiarity with engineering, construction, or public-sector environments is a plus.

Work Environment:

This position is 100% remote. Our company does not currently have a brick-and-mortar office, but may in the future, so candidates in Central Ohio are preferred. Applicants must reside in Ohio.

Recruiter: Eisen Hardy - '...@actalentservices.com'

Job Type & Location:

This is a Permanent position based out of Columbus, OH.

Pay and Benefits:

The pay range for this position is $60000.00 - $70000.00/yr. Competitive salaries and performance-based incentives Generous paid time off and flexible working arrangements. Comprehensive insurance and retirement plans. 401k match. Professional development and continuous learning opportunities.

Workplace Type:

This is a fully remote position.

Application Deadline:

This position is anticipated to close on Jan 23, 2026.

About Actalent:

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500. The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law. If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email ...@actalentservices.com for other accommodation options.