Job Details

Administrative Assistant - Guidance and Counseling - School Year 2025-2026

Job Title: Administrative Assistant - Guidance and Counseling

Reports to: Director for Guidance and Counseling

Classification: Paraprofessional (Clerical/Teacher Assistant)

Wage/Hour Status: Non-exempt

Days: 230

Salary: See Compensation Plan for Paraprofessional/Administrative Support Staff, Pay Grade 205

Contract: None

Date Revised: 11/15/2023

Primary Purpose: Perform various managerial and secretarial duties for the Director for Guidance and Counseling.

Qualifications / Skills

• High School Diploma or equivalent, some college preferred.

Special Knowledge / Skills

• Broad knowledge of MS Word and MS Excel.
• Keyboard ability typing skills.
• Proficiency in use of calculator and office machines.
• Ability to communicate effectively.
• Ability to operate various office equipment.

Experience

• Advanced clerical, secretarial and bookkeeping knowledge.

Major Duties and Responsibilities

• Answer telephone, record, direct and deliver messages.
• Type and file various requests.
• Maintain a meeting/appointment schedule, prepare meeting arrangements, maintain filing systems and organize office materials.
• Maintain positive, frequent communication with administrators, Curriculum and Instruction staff and guidance staff.
• Manage the budget for Guidance and Counseling and complete correspondence, reports, requisitions and other information as needed.
• Interact with patrons needing assistance with issues regarding information about areas of concern regarding guidance and health services.
• Perform other duties as assigned.

Supervisory Responsibilities

None

Equipment Used

Computer and various office equipment.

Working Conditions

Mental Demands

• Maintain emotional control under stress.
• Work with frequent interruptions.
• This position requires regular in-person interaction with the public.

Physical Demands

• Prolonged use of computer.
• Repetitive hand motions.
• Frequent sitting, stooping, bending, pushing and pulling.
• Moving small stacks of textbooks, boxes, equipment and other campus equipment.

Application Procedure

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Equal Opportunity Statement

Spring Branch Independent School District is an Equal Opportunity Employer in compliance with Title IX and the Americans with Disabilities Act (ADA) of 1990 and does not discriminate on the basis of race, color, national origin, religion, gender, age, veteran status or disability.

The foregoing statements describe the general purpose and responsibilities assigned to this job and are not an exhaustive list of all responsibilities and duties that may be assigned or skills that may be required. By applying for this position, I acknowledge that I have read and understand the job description listed above.