Job Details

Position Overview:

The Executive Administrative Assistant is responsible for providing high-level administrative and organizational support to executive leadership. This role involves managing calendars, preparing for meetings, coordinating travel, and supporting professional, personal, and team priorities. The position also includes office management duties such as ordering supplies, tracking equipment, and handling expense reporting.

Key Responsibilities:

• Take and transcribe notes from meetings
• Schedule and confirm appointments, including personal and professional engagements
• Maintain and update contact databases
• Prepare materials and reports for meetings and events
• Track tasks, follow-ups, and priorities for executives
• Support leadership involvement in professional and civic activities
• Assist in developing and maintaining standard operating procedures
• Manage projects and task tracking using project management tools
• Organize and maintain office files and systems
• Create and edit documents and PowerPoint presentations
• Support client-facing events and meetings
• Manage professional and personal travel arrangements
• Oversee office operations, including supply ordering and expense tracking
• Complete special assignments and projects as needed

Qualifications:

• Bachelor's degree required
• Minimum of 5 years of experience supporting C-level executives
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint)
• Experience with LinkedIn, QuickBooks, or HubSpot is a plus

Skills & Attributes:

• Self-motivated and highly organized with excellent judgment
• Strong problem-solving and time management abilities
• Able to adapt to shifting priorities while maintaining attention to detail
• Excellent written and verbal communication skills
• Team-oriented with a positive and professional demeanor
• Strong listening and note-taking skills
• Discreet and responsible with confidential information
• Technologically savvy and eager to learn new systems
• Reliable, consistent, and comfortable working in a fast-paced environment

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