Job Details

Administrative Assistant

Location: Houston, Texas, United States

Reports To: Administrative Manager

Employment Type: Full-time

Overview

This role supports the Administrative Manager in overseeing day-to-day office operations. The position also assists with new employee onboarding, basic HR administrative tasks, and event and cost management support. The ideal candidate is organized, service-minded, and able to multitask in a fast-paced environment.

Duties and Responsibilities

• Provide general administrative support to the Administrative Manager and assist with other related tasks and assignments as needed.
• Assist with new employee onboarding activities, including preparing welcome materials, coordinating workstation readiness, and facilitating building and system access.
• Handle incoming and outgoing mail and courier services and maintain accurate logs of daily mailroom activities. Manage invoice payments and procurement process, assisting staff as needed.
• Provide assistance with business invitation letters, hotel accommodations, and rental car arrangements for visitors or employees traveling on company business.
• Assist with basic cost management initiatives by tracking recurring office-related expenses and supporting vendor coordination as directed.

Required Knowledge, Skills, and Abilities

• Strong proficiency in Microsoft Excel and the broader Microsoft Office Suite.
• Exceptional communication skills, both written and verbal, in Chinese (Mandarin) and English.
• Ability to remain adaptable and effective in a fast-paced, dynamic environment.
• High energy level, strong initiative, and a customer serviceoriented mindset.
• Strong analytical and problem-solving skills. Current Driver's License required.

Education and Experience

• Bachelor's degree required, preferably in Business Administration, Human Resources, Marketing, Office Administration, Communications, or a related field.
• 12 years of administrative or office coordination experience required; experience in facilities or HR support is a plus.