Job Details

Job Type

Full-time

Description

Cohere Life, Inc.

JOB DESCRIPTION: 11/26/2025

TITLE: Executive Director

FLSA STATUS: Exempt

REPORTS TO: Regional Director, TX

LOCATION: Two Step Farm - Montgomery County, TX.

Summary

The Executive Director is a critical role responsible for advancing the goals and vision of the communities while carrying out the operational imperatives of the Board of Directors and Developer. The ideal candidate will embody our core values of Trust, Reciprocity, Spirit, and Legacy and demonstrate solid commitment to above and beyond performance.

The Executive Director (ED) will oversee all aspects of Community Life management including creating and promoting the vision and direction for Community, developing team and organizational systems and establishing resource frameworks for community affairs, community engagement, community programming and community operations.

As an aspirational leader, the ED is responsible for crystallizing the vision of the community and fulfilling each community's brand promise. The ED's most important role is service and leadership. In addition to being a champion for our communities, the ED must be an articulate spokesperson, a gifted organizer and the community's biggest advocate. The ED) will provide a professional approach grounded in exceptional customer experience while utilizing customer service skills, and effective communication in all interactions.

Working collaboratively with the Regional Vice President the ED will oversee all aspects of team member development; community governance including Board of Director and Developer matters; facility maintenance and landscape operations; community standards along with Design Review; interpret and apply governing documents; and work with the Community Life Team, Board, Developer, contractors and community stakeholders on general community operations. Direct reports for this position include other Directors, Managers, and Coordinators from all disciplines.

Scope

• Lead a team of high performing members by actively engaging team members and developing an inclusive culture.
• Serve as the senior leader and central point of contact for community information, as well as a resource for problem-solving on behalf of stakeholders.
• Develop and execute a multi-faceted strategic plan with focused initiatives for engagement, communications and operations and monitor progress and measure team performance against goals.
• Oversee governance structure based on inclusiveness, mutual respect, consensus-building, and responsiveness to changing needs and opportunities.
• Manage board of director functions including scheduling; meeting notifications; agenda preparation; board information packages; board presentations; preparation of resolutions; and related administrative functions.
• Prepare monthly reports for the team and the board of directors on governance, compliance, design review, community engagement and other activities related to association matters.
• Coordinate the preparation of annual audits as needed, including obtaining proposals for the auditor, audit reviews and board acceptance.
• Maintain ultimate responsibility for the official records of the Association(s) including governing documents; resolutions; policies; meeting minutes; community guidelines; and related records.
• Attend all board meetings and, as necessary, after hours, and social events of the board and community.
• Carry out board directives and proactively report outcomes to the board.
• Actively monitor changes to laws and statutes that may impact or otherwise affect the Association(s).
• In partnership with the Budget Committee, Boards and VP, Finance & Accounting and Senior Accountants, proactively manage the Association(s) budget and related financial matters including monthly financial statement review; cash flow monitoring and management; budget variances; annual audit review; annual budget preparation; project buildout budgets and, in general, compliance with fiscal requirements dictated by the governing documents.
• Carry out risk management responsibilities with emphasis on adherence to requirements set forth by the Association(s), owners and governing documents; monitor property for potential risks and make recommendations to mitigate those risks.
• Cultivate and advance positive, mutually beneficial partnerships between the community and Board appointed Committees; support Committee initiatives and provide guidance in best practices in community association management and committee engagement.
• Interact with Association(s) legal counsel as needed on association related matters.
• Engage with stakeholders and partners to ensure accurate interpretation and application of the governing documents.
• Initiate educational workshops, events, outreach programs and other activities aimed at relationship building and increasedbuy-in to the overarching vision for the community.
• Work collaboratively with members of the development and marketing teams; serve as a liaison and participant in internal concept development and community design to ensure Community Life's unique perspective is represented.
• Participate in Cohere's Councils of Excellence and engage in ongoing personal and professional development aimed at expanding capabilities, knowledge, and passion for the work.
• Seek out service and leadership opportunities amongst non-profits, philanthropic agencies, and/or other relevant entities where your contributions are needed and valued; model the way.
• Attending after-hours events, as necessary.
• Other responsibilities as assigned.

Attributes

Key attributes for a successful Executive Director include, but are not limited to the following capabilities, qualifications, and performance skills:

• Outstanding customer service instincts and de-escalation skills
• Highly collaborative with both internal and external stakeholders
• Excellent verbal, written and personal communication skills.
• Organization, prioritization, follow-up, and time management skills
• Ability to keep the organization's vision and values at the forefront of decision-making and action.
• Ability to establish and convey a sense of purpose in alignment with the values of Community Life
• Innovative and creative problem solving using a "win-win" approach.
• Possess initiative to think, reason and make independent decisions.
• Project enthusiastic, positive, and professional demeanor
• Possess strong management and leadership skills.
• Ability to demonstrate flexibility.

Knowledge | Minimum Qualifications

The following experiences are key to the success of an Executive Director:

• A minimum of five years of progressively responsible, professional community management experience
• A minimum of seven years of experience supervising a professional staff
• Demonstrated effectiveness in motivating, leading and influencing board members and volunteers.
• Possession of a bachelor's degree is preferred.
• Participation in the Community Association Institute's Professional Development Management Program
• Proficient in Microsoft Office Suite, including Word, Excel, Publisher, PowerPoint, and Outlook
• Proficient with internet data, software, and account access protocol
• Proficient in database management
• Knowledgeable in all aspects of community association governance for large-scale communities
• Effective contract negotiation and vendor relationship management
• Knowledgeable of facilities management including pools, budgeting, community financials, building trades and landscape management all for large scale communities

Work Environment & Physical Demands

• The Executive Director should expect to work a flexible schedule, including evenings, weekends, and some holidays.
• Ability to provide one's own transportation; must have a current drivers' license and an acceptable driving record.
• May be required to frequently lift and/or move up to 30 pounds and be on feet for extended periods.

Operating Principles

In furtherance of our mission team members will:

• Instill a sense of fun and enthusiasm into everything we do.
• Encourage a dynamic collaboration between internal and external stakeholders.
• Exercise tact, diplomacy and fair-mindedness in all interactions while providing exceptional customer service.
• Reflect a work style based on inclusiveness, mutual respect, consensus-building, and responsiveness to changing needs and opportunities.
• Embrace the vision, goals, and aspirations of Cohere.

Job Type: Full-time

Pay: $125,000-$130,000 per year; year-end bonus eligibility up to 10% of gross annual salary Benefits:

• 401(k)
• Dental Insurance
• Health Insurance
• Vision Insurance
• Paid Time Off

Cohere is an equal opportunity employer and considers all qualified applicants equally without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, veteran status, or disability status.

Once an adequate number of qualified candidates has been identified, the job posting may be withdrawn or closed.

Salary Description

$125,000-$130,000