Job Details

Inventory Coordinator

Gulf Coast Veterinary Specialists (GCVS) is the leading provider of specialized care for companion animals, renowned for our unwavering commitment to excellence. We work closely with the veterinary community to uphold the highest standards of care, supported by a state-of-the-art facility equipped with advanced diagnostic and therapeutic technologies. Our dedicated team of passionate veterinary specialists and staff share a common goal: to deliver outstanding care and service. At GCVS, we offer a comprehensive range of veterinary specialties, including emergency and critical care, anesthesia and pain management, avian and exotic animal medicine, cardiology, dermatology and allergy care, diagnostic imaging, internal medicine, neurology and neurosurgery, oncology, ophthalmology, sports medicine and rehabilitation, and surgery and orthopedics. Join us and become part of a team that strives to make a meaningful difference in the lives of pets and their families every day.

We're seeking a highly organized Inventory Coordinator to manage critical supplies, maintain accuracy, and support seamless hospital operations. The Inventory Coordinator plays a critical role in ensuring the hospital remains fully stocked, organized, and prepared to deliver exceptional patient care. This position supports all departments by managing medical and non-medical supplies, optimizing stock levels, maintaining inventory accuracy, and ensuring smooth daily operations. The ideal candidate is highly organized, proactive, detail-oriented, and thrives in a fast-paced hospital environment.

Compensation: $20 - $24/hr, based on experience

Anticipated Schedule: Full Time, Exact Schedule TBD

Essential Job Functions

Procurement & Inventory Management

• Procure supplies and inventory essential for patient care and hospital operations using approved vendors.
• Identify alternate suppliers and solutions during supply chain shortages using critical thinking.
• Proactively communicate anticipated shortages or backorders and propose alternative solutions.
• Maintain appropriate minimum and maximum stock levels across all departments.
• Partner with departments to manage department-specific inventory needs.
• Monitor blood product stock daily; dispose of expired blood and order replacements as needed.
• Assist the Pharmacy Technician with Cubex stocking and medication returns.

Receiving, Stocking & Organization

• Collect, unpack, and audit daily deliveries; organize stock efficiently and accurately.
• Keep inventory areas clean, organized, labeled, and easy to navigate.
• Dispose of shipping materials promptly and responsibly.
• Stock supplies throughout the hospital and assist with training staff on stocking procedures.
• Maintain a backorder log and communicate updates to teams.
• Reorganize shelving and supply systems to maximize efficiency.

Data, Communication & Process Improvement

• Conduct daily inventory checks and assist with quarterly counts, including some weekend hours if needed.
• Audit received items against purchase orders and report discrepancies.
• Pick up emergency supplies locally; mileage reimbursed.
• Participate in routine check-ins and meetings with the Inventory Manager.
• Monitor usage trends and help adjust stock levels.
• Ensure compliance with all inventory policies and report concerns.

Relationship Management & Secondary Duties

• Maintain relationships with local hospitals to manage borrowed items and track related invoices.
• Organize packing materials for lab samples and perishable shipments.
• Support ongoing development of inventory workflows and documentation.
• Perform other duties as assigned.

Future Growth & Development Opportunities

• Receive training in handling and stocking controlled substances.
• Contribute to improved inventory policies and operational efficiencies.
• Take on expanded leadership responsibilities as the hospital grows.

Qualifications

High School Diploma, Associates Degree and or related experience/equivalency preferred

Previous inventory or supply chain experience preferred

Experience in a veterinary or medical environment

Familiarity with inventory or ordering software

Adapts positively to the ever-changing healthcare environment by supporting technology and process changes.

Ability to empathize with others and demonstrate a values-based work style is required.

Must possess excellent listening and interpersonal skills and problem-solving methods.

Must be able to work varying hours as required. On call holidays will be included per a rotation basis with supervisors/leads.

Must have basic computer skills including working knowledge office software.

Demonstrates the core values and mission statement of Gulf Coast Veterinary Specialists in their day-to-day activity, as well as adherence to the team agreements set per the department.

Fluent English skills (speaking & reading) are required for the role; fluency in multiple languages a plus!

Benefits Include

401(k) with matching

Health, Dental, and Vision insurance

Health Savings Account (HSA) / Flexible Spending Account (FSA)

Life and Disability insurance

Paid Time Off (PTO) and Holidays

Employee Assistance Program and Discounts (including Pet Discount)

Professional development and tuition assistance

Uniform stipend

Retirement plan

Why Choose Gulf Coast Veterinary Specialists (GCVS)?

GCVS is a leader in specialized care for companion animals, recognized for our dedication to excellence and collaboration with the veterinary community. Our mission is to provide the highest standard of care through advanced diagnostics, innovative treatments, and compassionate service. We would love to hear from dedicated professionals who are passionate about making a difference and are excited to grow alongside us. Join our team today and experience the culture you've been looking for!