Job Details

The HR Business Systems Project Analyst supports multiple HR projects and system initiatives, operating under the guidance of management or a Project Manager. This role is responsible for tracking project activities, maintaining detailed logs and schedules, monitoring progress, and identifying risks or conflicts. The Analyst will be key in the success of growing HR technology functions, supporting acquisitions, and various levels of complexity up to and including large and cross?functional projects.

Job Responsibilities

• Work under the direction of a Project Manager or senior management to track and manage the progress of multiple concurrent projects, maintaining activity logs that track project phases, activities, steps, ownership, dependencies, status, risks, expenses, and deadlines


• Monitor project progress, ensuring deadlines are met and identifying potential conflicts, issues, or risks


• Coordinate HR?related tasks, including managing employee data, verifications, and approval workflows


• Document project scope, objectives, deliverables, and intake requirements with COEs/business partners, capturing problem statements, success criteria, and dependencies


• Support and maintain project schedules, timelines, and task trackers to ensure on?time milestone completion


• Schedule and facilitate meetings, requirements gathering workshops, and status updates across cross?functional teams, preparing and distributing agendas and supporting documents


• Ensure project documentation (business requirements, meeting notes) is accurate, up to date, and audit ready


• Provide administrative support to the project manager and team members as needed and collaborate with HRIS on special projects like acquisitions


• Serve as Smartsheet Administrator for Workday teams, maintaining project data, workflows, and facilitating the prioritization of Workday enhancement requests


• Ensure thorough documentation of testing, evidence, and process improvements to maintain compliance and enhance efficiency


• Provide Quarterly SOX Controls reports and act as a liaison between HR and Internal/External Audit teams during SOX audits


• Collaborate in the planning, testing, and deployment of enhancements to existing applications and processes

Minimum Requirements

• High school diploma or equivalent


• A minimum of three (3) years of experience in supporting a Project Management or HR role


• Workday experience preferred


• Strong written and verbal communication skills, with the ability to convey information clearly and effectively


• Proven ability to manage complex data with exceptional accuracy and attention to detail


• Skilled in conflict resolution and capable of addressing moderate to complex issues, ensuring timely and satisfactory resolutions for internal stakeholders


• Strong analytical and problem?solving abilities


• Results?driven, with a track record of meeting deadlines and knowing when to elevate issues for further attention


• Proficient in Microsoft Office Suite, with intermediate expertise in Microsoft Excel

Work Condition

• Work Environment: Indoor work during all seasons and weather conditions


• Travel: Limited local travel or travel between multiple company locations


• Dress Code: Compliance with the corporate dress code policy


• Work Posture: Sitting for extended periods, up to 6 hours per day


• Mobility: Frequent stair climbing to access various building areas


• Physical Demands: Regular manual dexterity required for tasks such as paperwork, computer use, calculator operation, and phone usage


• Work Hours: May require working beyond standard business hours based on business needs