Job Details

Office Assistant Position

We are looking for a dedicated office assistant to join our team in The Woodlands, Texas. This is a long-term contract position offering a mix of onsite and remote work. The role is ideal for someone who is detail-oriented, organized, and comfortable with client-facing responsibilities.

Responsibilities:

• Assist with client support by managing inquiries and providing attentive customer service.
• Distribute incoming and outgoing mail efficiently, ensuring timely delivery.
• Organize and scan documents into tax software while maintaining accurate records.
• Answer inbound calls and direct them to appropriate staff or departments.
• Perform receptionist duties, including greeting visitors and managing a clean workspace.
• Handle clerical tasks such as filing, data entry, and maintaining office supplies.
• Maintain a high standard of conduct and adhere to business casual dress code during client interactions.
• Support efforts to standardize document filing processes for improved efficiency.
• Collaborate with team members to take on additional responsibilities as workload increases.

Requirements:

• Previous experience in client support or a customer service role is required.
• Proficiency in mail distribution and document organization.
• Ability to scan and input documents accurately into tax-related software.
• Strong verbal and written communication skills with a detail-oriented approach.
• Excellent organizational skills and attention to detail.
• Comfortable with receptionist duties and answering inbound calls.
• Ability to work both onsite and remotely as needed.
• Familiarity with clerical tasks, including filing and data entry.