Job Details

Accounts Payable & Payroll Clerk

Location: Spring/Greenspoint (77060)

Compensation: $28$30/hour

Employment Type: Temporary (Maternity Leave Coverage)

We are seeking a highly organized and detail-oriented Accounts Payable & Payroll Clerk to support our accounting team during a temporary maternity leave assignment. The ideal candidate will have strong experience in QuickBooks, a solid understanding of accounting principles, and hands-on payroll experience. This role plays a key part in maintaining accurate financial operations while delivering excellent internal and external customer service.

Key Responsibilities

Accounts Payable

• Process invoices, bills, and incoming payments in accordance with company policies and procedures
• Perform daily A/P functions including verifying, classifying, computing, posting, and recording transactions
• Reconcile the accounts payable ledger to ensure accurate posting of payments and expenses
• Monitor due dates to ensure timely payment of vendor invoices
• Research and resolve invoice discrepancies, purchase order issues, and payment inquiries
• Maintain detailed and organized vendor files
• Communicate with vendors regarding billing questions and payment status
• Review, verify, and enter employee expense reports
• Reconcile company credit card statements and confirm proper documentation
• Assist with administrative tasks such as filing, data entry, and document scanning
• Prepare and send FedEx packages as needed
• Provide support with additional accounting tasks and special projects as assigned

Payroll

• Process new hire paperwork and set up employees in Paycom
• Maintain accurate and up-to-date payroll records
• Receive, review, and enter employee timesheets into Paycom
• Update employee information including direct deposit changes, address updates, pay rate adjustments, and other payroll-related changes
• Support timely and accurate payroll processing

Qualifications & Requirements

• Proficiency in QuickBooks (QuickBooks Desktop strongly preferred)
• Solid understanding of debits/credits, journal entries, and general corporate accounting principles
• Previous experience as an Accounts Payable Clerk, Payroll Clerk, or similar role
• Strong knowledge of accounts payable procedures and best practices
• Proficiency in Microsoft Word and Excel
• Ability to perform accurate account reconciliations
• Exceptional attention to detail and strong organizational skills
• Experience with online banking platforms
• Sales tax knowledge a plus
• Strong verbal and written communication skills
• Ability to maintain confidentiality and handle sensitive information