Job Details

Accounts Payable Specialist

We are seeking a detail-oriented and organized Accounts Payable Specialist to join our finance team in a temp to possible hire role. The ideal candidate will be responsible for managing the accounts payable process by ensuring the timely and accurate processing of invoices and maintaining vendor relationships.

Summary:

The Accounts Payable Specialist manages vendor invoices, payments, and expense tracking for our HVAC, electrical, and plumbing operations. This position is familiar with job costing, purchase orders, subcontractor payments, and lien waivers.

Essential Functions & Responsibilities:

• Review, code, and enter vendor invoices for materials, subcontractors, and equipment rentals
• Match purchase orders and packing slips to vendor invoices for accuracy
• Ensure timely and accurate payment processing in accordance with company policies, including checks, ACH, and credit card transactions.
• Reconcile vendor statements and resolve discrepancies or billing issues
• Maintain organized digital and physical files for all payables
• Assist with job costing by assigning costs to the correct job, phase, or cost code
• Support monthly close activities, including AP aging, accruals, and reporting
• Communicate with vendors and internal teams regarding payment status and invoice issues
• Ensure compliance with company policies and industry-specific accounting standards
• Maintenance of master file of assigned vendors (ensure W9 information, 1099 classifications, contact information, payment terms/methods are current)

Requirements:

• 2+ years of proven experience in accounts payable and general accounting
• Proficient in accounting software (e.g., QuickBooks, Oracle, Intaact, Service Titan) and MS Excel
• Strong understanding of purchase orders, subcontractor billing
• Excellent attention to detail and high level of accuracy
• Strong communication and interpersonal skills
• Ability to manage multiple priorities and meet deadlines
• Associate or Bachelor's degree in accounting, Finance, or a related field preferred

Preferred:

• Experience processing progress payments, retention, and joint checks
• Knowledge of state-specific lien laws and contractor compliance requirements

Location: Northwest Houston

Benefits:

• Flexible schedule
• Paid time off
• Health insurance
• Vision insurance
• Dental insurance
• Life insurance
• Disability insurance
• 401(k) matching
• Referral program
• Employee discount
• Paid training