Job Details

Job Summary: We are seeking a highly organized and proactive Assistant to support our daily operations in Houston, Texas. The ideal candidate will handle a variety of administrative tasks, including managing phone calls, follow-ups, and contract management. This role is essential for ensuring smooth communication and efficient workflow within our team.

Key Responsibilities:

• Answer and manage incoming phone calls, directing inquiries appropriately and ensuring timely follow-ups.
• Assist in the management of contracts, including preparation, organization, and tracking expiration and renewal dates.
• Perform daily administrative tasks such as scheduling meetings, maintaining calendars, and coordinating appointments.
• Collaborate with team members on various projects, ensuring deadlines are met and communication is clear.
• Conduct follow-up communication with clients, vendors, and team members as needed.
• Maintain organized records and files, both digital and physical, in accordance with company policies.
• Assist in preparing reports and documents for management review.
• Support daily operations and provide general administrative assistance as required.

Qualifications:

• High school diploma or equivalent; further education or relevant certifications is a plus.
• Proven experience as an administrative assistant or in a similar role.
• Strong verbal and written communication skills.
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and other relevant software.
• Ability to manage multiple tasks simultaneously and prioritize effectively.
• Attention to detail and problem-solving skills.
• Professional demeanor and a positive attitude.

Benefits:

• Competitive hourly wage with performance-based bonuses.
• Opportunity for career growth and advancement.
• A supportive and collaborative work environment.

If you are a motivated individual looking to contribute to a dynamic team, we encourage you to apply!

Flexible work from home options available.