Job Details

Position Type:
Support Staff/Teacher Assistant

Date Posted:
6/4/2025

Location:
Houston College Prep Academy 6-12

Date Available:
Until Filled

Closing Date:
Until Filled Tejano Center for Community Concerns
Raul Yzaguirre School for Success

Job title: Attendance Clerk
Reports to: Principal
Work location:
Status: Full Time
Revision date:10/29/2024
Job Overview

Attendance Clerk
An attendance clerk in a Texas high school plays a vital role in maintaining accurate student attendance records and ensuring compliance with state regulations. Here's a breakdown of their key duties:
Daily Attendance:

• Collecting and recording attendance: This includes taking attendance each period, noting tardies, and managing early dismissals.
• Verifying absences: Contacting parents to confirm student absences and documenting reasons for absences.
• Issuing admit slips/tardy passes: Providing documentation for students who arrive late or return to class after an absence.
• Maintaining accurate records: Entering attendance data into the school's student information system and ensuring its accuracy.

Reporting and Compliance:

• Generating attendance reports: Preparing daily, weekly, and monthly attendance reports for administrators, teachers, and the state.
• Monitoring attendance trends: Tracking attendance data to identify students with excessive absences or patterns of concern.
• Implementing attendance interventions: Working with administrators and counselors to address attendance issues and implement interventions as needed.
• Complying with state regulations: Ensuring that attendance procedures and reporting practices adhere to the Texas Education Code and other relevant guidelines.

Additional Responsibilities:

• Communicating with parents: Responding to parent inquiries about attendance and providing information about attendance policies.
• Maintaining confidentiality: Handling student information with discretion and adhering to privacy regulations.

The attendance clerk's role is crucial for ensuring accurate attendance tracking, which impacts school funding, student success, and compliance with state requirements.