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Job Details

Secretary/Administration

  2024-11-21     Conroe Independent School District (TX)     Conroe,TX  
Description:

Secretary/Administration

JOB STATUS: OPEN POSTING DATE: 11/01/2024 CLOSING DATE: 11/14/2024 04:00 PM POSTING NUMBER: 047571 LOCATION: Admin Health Services - 872 POSITION TITLE: Secretary/Administration

JOB DESCRIPTION:

Organize and manage the routine work activities of the designated central office administrator.

DUTIES and RESPONSIBILITIES:

* Prepare correspondence, forms, reports, manuals, and presentations for the department head and other department staff members.

* Compile, maintain, and file all reports, records, and other documents as required.

* Update handbooks, policy manuals, and other documents as assigned.

* Maintain physical and computerized files, including mailing lists, records, visitor logs, and office communications.

* Prepare materials for Board of Trustees meetings.

* Perform routine bookkeeping tasks and maintain department budget records. Prepare and process department purchase orders and payment authorizations.

* Order and maintain inventory of office supplies and program equipment.

* Monitor and process personnel time records including leave requests and reports and submit in accordance with district procedures.

* Answer and respond to incoming calls, take reliable messages, and route to appropriate staff.

* Maintain a schedule of appointments and make travel arrangements for department staff.

* Make meeting arrangements for department activities including preparing materials, scheduling and setting up facilities, and arranging equipment.

* Receive, sort, and distribute mail and other documents to department staff.

* Assist staff, parents, and community as needed.

* Maintain confidentiality of information.

* Regular attendance.

* Other duties as assigned.

EXPERIENCE:

* One to three years secretarial experience

QUALIFICATIONS:

Education/Certification:

* High school diploma or GED

Special Knowledge/Skills:

* Proficient skills in keyboarding, data entry, word processing, and file maintenance

* Ability to use personal computer and software to develop spreadsheets, databases and word processing documents

* Ability to prioritize workflow to address the multiple needs of the supervisor or the department

* Ability to multi-task numerous complex administrative activities

* Effective organizational, communication, and interpersonal skills

* Basic math skills

CONTACT INFORMATION:

Mental Demands/ Physical Demands/Environmental Factors:

Posture: Prolonged sitting; occasional bending/stooping, pushing/pulling, and twisting

Motion: Repetitive hand motions including frequent keyboarding and use of mouse; occasional reaching

Lifting: Occasional light lifting and carrying (less than 15 pounds)

Environment: May work prolonged or irregular hours; occasional districtwide travel

Mental Demands: Work with frequent interruptions; maintain emotional control under stress

APPLY TO:

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SALARY:

Pay Plan: AS-5 - Minimum hourly rate - $ 18.00

DAYS: 226 START DATE: 2024-2025 School Year


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