Job Details

Job Title: Global Banking & Markets - Classic - Administrative Assistant

Job Location: 609 Main Street, Houston, TX

Job Duration: 6 Months + possible extension

Pay rate: $22 an hour

Client: Banking Company

Description:

Duties:

• A global financial company is seeking a Junior Banker Assistant.
• Our Junior Banker Assistants are responsible for providing extensive administrative support to 25+ Junior Bankers at Analyst, Associate up to Junior VP level.
• This role works within a team of assistants supporting various bankers within an industry group team.
• The Junior Assistant will be provided with full training alongside ongoing support from their Team Supervisor during the engagement.
• This would suit someone with a Customer Service/ Administrator background with experience of dealing with a high-volume workload.
• This is a demanding role which requires extensive support from a highly competent, proactive, independent, and process driven individual. Experience of working in a remotely managed environment is a bonus.

As a division, our strategic objectives include:

• To be the world's pre-eminent investment bank – trusted advisor, financier, and risk manager for our clients on their most important transactions
• Build long-term relationships with clients and bring them world-class execution by “delivering the firm” over time
• Drive superior returns for our stakeholders
• Be the employer of choice for all career levels by providing a highly dynamic, meritocratic, diverse and rewarding workplace

The duties of the role include:

• Coordinating and scheduling of meetings and conference calls across multiple time zones
• Managing high volume of phone calls and emails, relaying information in a timely and accurate manner
• Calendar management for bankers (Associate level+)
• Coordinating room bookings for internal/external meetings and VCs across multiple locations Coordinating travel arrangements for the team, including: Visa applications, International flight and accommodation bookings, Car bookings, Expense processing and timely expense management, Invoice processing
• Taking on ad hoc tasks while maintaining workflow
• Supporting teams in day to day issues, needs and queries
• Providing phone / holiday coverage for colleagues

Skills:

• Excellent Microsoft Word, Excel and Outlook skills
• Able to manage competing time-sensitive priorities and tasks
• Demonstrates dependability and high attention to detail along with the ability to multi-task
• Displays a consistent, professional degree of communication skills in person, on phone, via Zoom and by email at various levels
• Comfortable working with people at all organizational levels, internally and externally
• Must be a team player that works well under pressure within a changing environment
• Flexible and adaptable to work and support across multiple teams
• Be resourceful and able to use own initiative in solving issues
• Proactive attitude when managing diaries
• Discretion to deal with confidential business matters Friendly, polite and approachable with a “can do” attitude Zero to one years of experience

Hours of Work:

Generally, Monday to Friday 9:00am to 5:00pm (1 hour lunch break). Flexibility with hours is essential.

Education:

Bachelor's Degree Preferred

H.S Diploma